Free Template
Free Quote Template UK
A professional quote template designed for UK tradespeople. Includes scope of work, itemised pricing, terms and conditions, and customer acceptance section.
Unit 3, Riverside Park, Manchester M4 6AG
Tel: 07700 900456
james@jbelectrical.co.uk
NICEIC Registered: 20481
Quote No: QTE-0087
Date: 4 April 2026
Valid Until: 4 May 2026
Mr. David Williams
52 Victoria Road
Manchester M20 3PH
Full rewire of ground floor including consumer unit upgrade, new LED lighting throughout, additional double sockets in kitchen and living room, and EICR certification upon completion.
| Description | Qty | Amount |
|---|---|---|
| Consumer unit upgrade — 18-way Hager board with SPD | 1 | £480.00 |
| LED downlights — supply and install (kitchen, hallway, living room) | 14 | £630.00 |
| Double socket installation (flush mount) | 6 | £510.00 |
| Cabling, trunking, and sundry materials | 1 | £340.00 |
| Labour — rewire, first and second fix, testing | 3 days | £1,050.00 |
- This quote is valid for 30 days from the date above.
- A 25% deposit is required upon acceptance. Balance due on completion.
- Any additional work outside the scope above will be quoted separately.
- All work guaranteed for 12 months. NICEIC-backed warranty on electrical installation.
- An EICR (Electrical Installation Condition Report) will be provided on completion.
I accept the above quote and agree to the terms and conditions outlined. I authorise JB Electrical Services to proceed with the work as described.
What to Include in a Trade Quote
A complete, professional quote sets clear expectations and protects both you and your customer. Here is what every trade quote should include:
- Your business details — trading name, address, phone number, email, and any relevant certifications (Gas Safe, NICEIC, FENSA, etc.).
- Customer details — the customer's name and the property address where the work will be carried out.
- Quote number and date — a unique reference number and the date of issue for your records.
- Validity period — how long the quote is valid for (typically 14-30 days).
- Scope of work — a clear description of exactly what work will be done, and importantly, what is not included.
- Itemised line items — break the job into individual items with quantities, rates, and amounts so the customer can see exactly what they are paying for.
- VAT breakdown — if VAT registered, show net, VAT, and gross totals clearly.
- Terms and conditions — payment terms, deposit requirements, warranty, cancellation policy, and how variations will be handled.
- Acceptance section — a space for the customer to sign and date, confirming they agree to the work and price.
How to Write a Winning Quote
Winning quotes are not just about having the lowest price. Customers choose tradespeople they trust, and your quote is often the first professional document they see from you.
1. Respond Quickly
Speed matters. Tradespeople who send quotes within 24 hours of a site visit are significantly more likely to win the job. The longer you wait, the more likely the customer is to go with someone else.
2. Be Specific and Detailed
Vague quotes like “Kitchen rewire — £2,500” lose to detailed quotes that break down every element of the work. Customers want to understand what they are paying for. List each task, the materials you will use, and any certifications or warranties included.
3. Present It Professionally
A clean, well-formatted quote with your logo and branding instantly builds credibility. Handwritten quotes on scrap paper or vague text messages do not inspire confidence. Use a professional template or, better yet, dedicated quoting software.
4. Include Your Credentials
If you have trade certifications (Gas Safe, NICEIC, FENSA, TrustMark), show them on your quote. This reassures customers that the work will be done to standard and gives them added protection.
5. Follow Up
If you have not heard back within a few days, follow up with a polite message. Many jobs are won simply because one tradesperson bothered to follow up and the others did not.
Quote vs Estimate: What's the Difference?
These terms are often used interchangeably, but they have different legal implications:
Quote (Quotation)
- A fixed price for a defined scope of work.
- Once accepted, you are legally bound to complete the work at that price.
- Best for jobs where the scope is clear and unlikely to change.
- Gives the customer price certainty.
Estimate
- An approximate cost based on your best assessment.
- The final price may change as work progresses.
- Best for jobs with unknowns (e.g. damp investigation, structural work).
- Less commitment, but less confidence for the customer.
As a rule of thumb, use a quote whenever you can accurately scope the work — customers prefer them because they know exactly what they will pay. Use an estimate only when there are genuine unknowns that could affect the price, and always explain to the customer why a fixed price is not possible.
Frequently Asked Questions
What is the difference between a quote and an estimate?
A quote is a fixed price for a defined scope of work — once accepted, you are generally bound to that price. An estimate is an approximate cost that may change as the job progresses. For most trade work, customers prefer a fixed quote because it gives them certainty on cost. If you are unsure of the full scope, you can issue an estimate and note that the final price may vary.
Is a quote legally binding?
A quote becomes a legally binding contract once the customer accepts it, provided it includes a clear scope of work, a price, and both parties agree. This means you are obliged to complete the work at the quoted price, and the customer is obliged to pay. Always include terms and conditions that cover variations, additional work, and cancellation to protect yourself.
How long should a quote be valid for?
Most trade quotes are valid for 14 to 30 days. This gives the customer time to decide without committing you to a price indefinitely. Material costs can change, so keeping validity periods short protects your margins. Always state the validity period clearly on the quote.
Should I include VAT on my quote?
If you are VAT registered, yes — you should show the net price, the VAT amount, and the VAT-inclusive total. If you are not VAT registered, show the total price and note that VAT is not applicable. Always be clear about whether your prices include or exclude VAT to avoid disputes.
How do I write a quote that wins work?
A winning quote is clear, professional, and detailed. Break down the work into specific line items so the customer understands what they are paying for. Include a brief scope of work description, specify materials you will use, state your payment terms, and present it in a clean, branded format. Following up within 24 hours of sending a quote significantly increases your conversion rate.
What should I do if the scope of work changes after quoting?
If the customer requests additional work or you discover unforeseen issues, issue a written variation or addendum to the original quote. Detail the additional work and its cost, and get the customer's written agreement before proceeding. Never do extra work without agreeing the cost in advance — this is the most common cause of payment disputes in the trades.
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