Landscaping & grounds
maintenance software
Quote builds, schedule rounds, bill recurring visits
Traddie is job management software for UK landscapers and grounds-maintenance businesses. Quote garden builds in phases, schedule recurring maintenance rounds, and bill regular visits automatically.
Keep hard and soft landscaping clear on quotes, take card or direct-debit payments, and handle CIS where construction-side work applies.
14-day free trial · No charge today · Built for UK landscapers
- A visit report per site
- One invoice a month, per customer
- The van list builds itself
Everything a landscaper needs in one app
From the first quote to the final payment, Traddie keeps your whole job in one place.
Quote builds in phases
Price garden redesigns and builds by phase, with hard and soft landscaping and materials split out.
Recurring maintenance billing
Set up weekly, fortnightly or monthly maintenance visits that invoice automatically and collect by direct debit.
Plan maintenance rounds
Schedule recurring visits and one-off jobs, assign teams, and keep customer records in one place.
Stage invoicing for big jobs
Invoice larger projects against completed phases so cashflow keeps pace with the work.
Card and direct debit
Take card payments for projects and direct debits for ongoing maintenance contracts.
The maintenance round
Grounds maintenance is a round, not a list of jobs
Cutting the same fifteen sites every fortnight is a different business from quoting a patio. The record that matters is not the invoice, it is what the site looked like when you left and what it needs next time.
The property is the site, and the job is its record
Each visit writes a report against the site: what you did, what you used, and what it needs next time. Over a season that becomes the maintenance history a facilities manager actually wants to see, rather than fifteen invoices that all say "grounds maintenance".
What it needs next time carries forward
Note the materials a site will need on the next visit and they carry forward to it rather than living in your head. Fulfil them on a later job and the history shows when it was actually done.
- Materials recorded as used, or as required next
- Outstanding requirements visible per site rather than per job
- The record follows the site, so it survives a change of crew
The van list builds itself
Ask for a pack list across a date range and Traddie totals what every site on the round has asked for, so the van gets loaded once on Monday instead of three trips back to the yard on Wednesday.
One invoice a month, not fifteen
Put a customer on monthly consolidated billing and every completed unbilled job for them is pulled into a single draft invoice on their billing day, a section per job. Review it and send, or let it go out automatically. It is the difference between a morning of admin and a coffee.
Visit reminders and the follow-up
Recurring visits remind the customer they are coming, and where a visit raises something that needs quoting, it gets flagged rather than forgotten at the end of a wet Friday.
The seasonal work comes back round
Traddie chases the work as well as the certificate, so a hedge cut from eleven months ago comes back with a message ready to send. Nothing on that job has an expiry date on it, and it still returns.
The small things that keep a round moving
Maintenance work is low value per visit and high volume, so admin per job is exactly the wrong shape. These flatten it.
One invoice a month per customer
Every completed unbilled job rolls into a single draft on their billing day, a section per job, ready to review and send.
The pack list totals itself
What every site on the round needs across a date range, in one list, so the van is loaded once.
The site remembers what it needs
Required-next materials carry forward to the next visit instead of living in somebody’s head.
The seasonal work asks for itself
A hedge cut or a spring tidy from last year comes back round with the message already drafted.
Photograph the receipt
Snap it at the counter and it lands on the job as an expense rather than fading in the truck.
A visit report per site
What was done, what was used and what is needed next, as a PDF the customer can actually read.
Why UK landscapers choose Traddie
For projects and recurring maintenance alike
Landscaping mixes one-off builds with ongoing maintenance, and the billing for each is different. Traddie handles both, staged project invoicing and hands-off recurring billing, in one place.
- Quote builds by phase with hard and soft landscaping and materials clearly separated.
- Set up recurring maintenance contracts that invoice on a schedule and collect by direct debit, so regular income runs itself.
- Invoice big projects in stages against completed phases to keep cashflow steady.
- Apply CIS deductions automatically where landscaping crosses into construction subcontracting.
- Track turnover against the £90k VAT threshold as the business grows.
Prove you are covered before you get on site
Commercial grounds contracts want your public liability and your waste carrier registration before they will let you quote. Keep them in one place and send one link.
- Store public liability, employers’ liability, waste carrier registration and any trade body membership with their expiry dates, and get a reminder before any of them lapse.
- Send one revocable link instead of emailing the same PDFs to every new site manager.
- Nothing on it is labelled verified, because Traddie has not verified it: a row is either checkable, with a deep link to the official register, or self-declared with your own document attached.
- Expired credentials never render, on the page or in the footer of a quote.
It is a way to hand over what you hold, not a claim that anybody has checked it for you. Expiry reminders for both
How it runs for a landscaper
From design to recurring income in four steps
- 1
Quote
Price a garden build by phase, with planting and hard landscaping split out; the customer accepts online.
- 2
Schedule
Book the build and add a recurring maintenance contract for after handover.
- 3
Invoice the build
Bill each phase as it completes, with card payment links.
- 4
Bill maintenance automatically
Ongoing visits invoice on schedule and collect by direct debit.
Quote Q-0124
DraftWillow Court Management · Grounds maintenance, fortnightly
Mowing and edging, communal lawns
£140.00
Hedges and borders
£90.00
Waste removal
£30.00
Total inc. VAT
£312.00
Rounds that run themselves
Maintenance rounds are the same work every fortnight. These bill it, remind about it and chase it so you only do the work.
Invoice INV-0513
SentWillow Court Management
Grounds maintenance, fortnightly
£312.00
Due 14 days from today. Chasing is on.
Service plans
Boiler cover, maintenance rounds and PPM bill themselves on the cycle you choose and collect by direct debit.
Repeat-work reminders
Set a job to come round again in six or twelve months and Traddie reminds you and the customer when it is due.
Appointment reminders
Customers get a text or email the day before so you stop turning up to empty houses.
Invoice chasing
A reminder before the due date, then nudge, firm and final letters on a ladder you set. Late-payment interest and the statutory fee can be added for business customers.
Review requests
A day after an invoice is paid the customer gets one message asking for a Google review, with your link in it.
Accounting sync
Invoices, payments and expenses land in Xero, QuickBooks, Sage or FreeAgent as they happen, VAT and CIS included.
Every automation is off until you switch it on, and each one has a test-send so you can see exactly what the customer gets. See how chasing works
FAQ for UK landscapers
Can I schedule recurring maintenance work?+
Can I invoice in stages for bigger projects?+
Can customers pay maintenance fees by direct debit?+
Can I separate hard and soft landscaping on a quote?+
Do I need to handle CIS?+
Does Traddie work for lawn care and grounds maintenance rounds?+
Will invoices sync to my accountant?+
Ready to run your landscaping business without the paperwork?
Join UK landscapers using Traddie to quote, schedule, invoice, and get paid faster.
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